Department Secretary

Job Description

Prepare and process key documents such as:
- Delivery Receipts (DR)
- Quotations
- Purchase Request Forms (PRF)
- Gate Passes
Attend to and assist with client inquiries in person, via phone, and email.
Encode and update daily, weekly, and monthly sales reports accurately.
Organize, manage, and maintain filing systems (both physical and digital) for all
departmental documents.
Provide general administrative and clerical support to ensure smooth department
operations.
Coordinate with other departments to ensure proper documentation and workflow.

Qualifications

High school diploma or equivalent; additional administrative training or college-level
Proficient in Microsoft Office (Word, Excel, Outlook).
Strong attention to detail, accuracy, and organizational skills.
Excellent verbal and written communication skills.
Ability to multitask and manage time effectively in a fast-paced environment.
Customer-service oriented and able to handle client interactions with professionalism